The Constitution of the Public and Nonprofit Division of the Academy of Management
ARTICLE I. NAME
The name of this organization shall be the Public and Nonprofit Division of the Academy of Management, hereinafter referred to as the Division.
ARTICLE II. PURPOSES
The primary purpose of the Division is to encourage analysis and research of management and policy issues in public, quasi-public, and nonprofit organizations; to disseminate information and research findings to instructors, students, consultants, and managers. The emphasis will include, but not be limited to, identifying behavioral, structural, environmental, technological, and policy differences that make public, quasi-public, and nonprofit sector organizations unique management entities. In this regard, the Division supports comparative research of theory and practice with regard to similarities and differences between public sector and private sector organizations. Membership activities will focus on encouraging public administrators, faculty from schools of business and public administration, and public sector consultants to conduct joint research and discussion forums for meaningful exchanges of information regarding the theory and practice of management. The Division is a community of scholars and practitioners who are committed to improving research and practice in public and nonprofit management.
ARTICLE III. MEMBERSHIP
Membership in the Division shall be open to all members of the Academy of Management who are interested in the Division's purposes.
ARTICLE IV. OFFICERS AND THEIR DUTIES
Section 1. The officers of the Division shall consist of a Chairperson, a Chairperson-Elect, a Program Chairperson, a Past Division Chair, an appointed Secretary/Archivist, an appointed Treasurer, an appointed Communications Officer, and other appointed officers as may be deemed necessary by the Chair.
Section 2. The Chair shall be the chief executive officer of the Division and shall administer all affairs of the Division under the coordination of the President-Elect of the Academy of Management and its Professional Division Policy Committee. The Chair shall conduct the Division's activities in a manner that will assure the accomplishment of the Division's purposes, subject to the provisions of the Division's Constitution and the Academy Bylaws. In consultation with other members of the Executive Committee, the Chair shall appoint all committees of the Division and other officers as deemed necessary. The Chair shall coordinate Division committees, but may delegate this responsibility to the Chair-Elect. The Chair shall report on the status and progress of the Division at its Annual Business Meeting.
Section 3. The Chair-Elect shall serve in the absence of the Chair and shall succeed the Chair at the termination of the Chair's year in office. He or she shall serve as assistant to the Chair and carry out such duties as may be delegated by the Chair.
Section 4. The Program Chair shall plan and supervise the Division's program at the Annual Meeting of the Academy of Management.
Section 5. The Secretary/Archivist is responsible for maintaining historical records of the Division’s activities. updating content for the Division’s website, and publishing and distributing the Division newsletter. The Secretary/Archivist shall be appointed to a three-year term by the Division Chairperson.
Section 6. The Treasurer is responsible to maintain records of the Division’s finances, advise the Division’s leaders about fund balances and anticipated receipts and expenses, and advise the Division Chairperson in proper procedures for expenditures and receipts. The Treasurer shall be appointed to a three-year term by the Division Chairperson.
Section 7. The Communications Officer shall maintain a social media presence and facilitate communications with the professional associations known as APPAM, APSA, ASPA, and ARNOVA, and appropriate international associations whose missions are related to the Division’s mission, as well as in conjunction with the Secretary, plan, implement, and monitor ongoing communications about the Division, such as updating content for the Division’s website, publishing and distributing the Division newsletter, and The Communications Officer shall be appointed to a three-year term by the Division Chairperson.
Section 8. The Division Chairperson, Chairperson-Elect, immediate Past Division Chair and the Program Chairperson shall constitute the Executive Board, and the Communications Officer, Secretary/Archivist and Treasurer shall serve as ex-officio members of the Executive Board. The Executive Board is responsible to make policy and financial decisions for the Division throughout the year.
ARTICLE V. ELECTION AND REMOVAL OF OFFICERS
Section 1. A Nominating Committee, which consists of the Past Division Chair, the Chair and Chair-Elect, shall solicit nominations from the Division membership. The Past Division Chair shall oversee elections for the Division.
Section 2. The Past Division Chair shall annually, and prior to the month of February, solicit written nominations for Program Chair through the newsletter and annual business meetings. Eligibility criteria for service as Program Chair include: (1) being a member of the Public and Nonprofit Division for a minimum of three years, and (2) prior service in an elected or appointed leadership position with the PNP division. The persons willing to serve who receive the greatest number of write-in nominations shall become the candidates for Program chair, pending an eligibility review. The Past Division Chair shall verify prior to ballot preparation the eligibility and willingness of nominees to serve. A final election ballot containing the names of at least two (2) candidates shall be mailed electronically prior to the month of May and shall determine the final selection.
Section 3. All ballots shall be cast via an electronic voting system for tabulation and shall be tabulated not later than May 30. The President-Elect of the Academy shall be notified in writing by the Chair of the vote count for each candidate. The vote count shall not be disseminated further. Each candidate will be notified of the results of the election by the Chair.
Section 4. The Program Chair shall become Division Chair-Elect the year following the election to the position of Program Chair, unless modified by the membership during the Annual Business Meeting. The Chair-Elect shall succeed to the chair of the Division at the end of the Chair-Elect's term. The terms of all Division officers shall expire on August 31 of each year.
Section 5. In the event that one of the members of the Executive Board is unable to fulfill the duties of his or her position or is removed from that position, the most senior member of the Board shall, in consultation with the Academy President, convene the remaining members of the Division Executive Board and at least two other past Division Chairs to establish a replacement. In the case of vacancies occurring among other Division officers, the Past Division Chair, in consultation with other members of the Executive Board, shall, as soon thereafter as possible, appoint replacements for the unexpired terms of those officers.
Section 6. The Chair cannot be elected for consecutive terms, but may be re-elected for a later term.
Section 7. Any officer may be removed from office by a majority vote of all current Executive Board members of the Division for failure to fulfill their duties.
ARTICLE VI. COMMITTEES
Section 1. The committees of the Division shall include a Membership Committee, an Awards Committee and other ad hoc or standing committees as deemed necessary by the officers of the Division. Chairpersons of these committees, in addition to the Executive Board, shall constitute an Executive Committee that advises the Executive Board and reviews business proposed for the annual business meeting.
Section 2. The Membership Committee shall include three Division members. Its function is to recruit Division members. The Awards Committee shall include three Division members who chair the Best Book Committee, the Best Article Committee, and the Best Dissertation Committees. In consultation with the Division Chair, each Award Committee chair will add two other Division members to constitute a three-person committee for each of the awards.
Section 3. The Past Division Chair shall annually, and prior to the month of February, solicit written nominations for the Membership Committee and the Awards Committee through the newsletter and during the annual business meeting. The persons willing to serve who receive the greatest number of write-in nominations shall become the candidates for these positions. Positions on the Membership Committee are three years in duration with staggered terms to ensure continuity. The most senior members of these committees serve as their chairs. Chairs of the Awards committee will serve for one year. The Past Division Chair shall verify prior to ballot preparations the willingness of all nominees to serve. A final election ballot containing the names of at least two candidates shall be mailed electronically prior to the month of May and shall determine the final election.
Section 4. Membership on each ad hoc committee shall be determined jointly by its appointed Chair and by the Division Chair, but formal appointments are made by the Division Chair. Such membership shall provide, insofar as is possible, a balance by gender, ethnicity, culture, organizational affiliation, geographic location, and longevity in the Academy of Management.. All ad hoc committees will be created for a fixed term not to exceed two years. Such committees will terminate at the end of their designated term unless formally extended by the Chair and Chair-Elect. All members to an ad hoc or standing committee including chairpersons shall be appointed to one-year terms that may be renewed for only one additional year.
Section 5. All committees shall be coordinated by the Division Chair or by the Chair-Elect as designated by the Chair.
Section 6 . Periodic reports from the ad hoc or standing committees will be made to the Chair and Chair-Elect and, where practical, disseminated to as wide a segment of the Division membership as possible.
ARTICLE VII. MEETINGS
There shall be an Annual Meeting of the Division held concurrently with the Annual Meeting of the Academy of Management. Members of the Division shall be notified of the time and place of the Annual Meeting by the appropriate officer of the Division. Special meetings may be held as deemed necessary by the officers of the Division.
ARTICLE VIII. RATIFICATION AND AMENDMENTS
Section 1. This constitution may be ratified by a majority vote of all members who vote through an electronic ballot sponsored by the officers of the Division.
Section 2. Amendments to the Constitution shall be by a majority vote of all members who vote through an electronic ballot sponsored by the officers of the Division.
ARTICLE IX. PUBLICATIONS
Section 1. A Division newsletter shall be published to keep members informed of Division activities and to disseminate information of interest to members. The Communications Officer and Secretary/Archivist, in consultation with the Executive Board, is responsible for publication and distribution of the newsletter.
Section 2. The Division may publish and distribute professionally oriented working papers as deemed appropriate by the Chair and in conformance with the Bylaws of the Academy of Management.
ARTICLE X. FINANCES
Section 1. The Division will receive an annual allocation from the Academy based on membership in the Division.
Section 2. Expenditures can be made by the Division Chair for the following purposes: administrative expenses; mailing and postage; telephone for official Division business; travel of Division officers to attend one Division officer meeting other than the Annual Academy meeting; distinguished speakers at the Annual meeting; and awards or prizes for outstanding papers at the Annual meeting.
Section 3. The Treasurer, with the approval of the Division Chair, will prepare an annual financial statement that will be forwarded to the Secretary-Treasurer of the Academy of Management, published in the Division newsletter, and distributed to those attending the Annual Meeting of the Division.
Approved by membership vote, June 2013