More likely than not, you have ever been a target of email spoofing at some point in life. That’s because email spoofing targets everyone on the internet ranging from individual persons to multi-billion-dollar companies. This is the act of sending emails with a forged sender address.
It tricks the recipient of the email into thinking that someone they well know or trust sent them the email. Usually, it’s a phishing attack tool designed to take over most of the most vulnerable online accounts. Here are ways to protect your business from email spoofing.
Use security software
This is the first line of defense against phishing attacks. There are various antivirus programs, spam filters, and firewall programs that are very effective against phishing. You can use these programs to ensure that your business is protected from email spoofing. Still, you can deploy web filters to stop all the company employees from accessing the malicious websites.
MangoShare is the next evolution in secure file sharing for accountants as it allows you to securely send and receive documents and e-signatures. It uses a universal folder and document system that can fit into any type of existing workflow. Mango Practice Management provides the best practice management software for consultants, professionals, CPAs, and other businesses.
Keep software updated
Obsolete softwares are the primary target of hackers. Keeping your software updated reduces the chances of being caught in a phishing scam. If it happens, you need to evaluate the functionality of the software. There are some of the software that will prompt you for regular updates.
You can schedule the update to start hours when you are not actively using the computers. Ensure that you regularly monitor the status of all the software and the equipment to make sure they are in good condition. This may include the operating software, security software, and the internet browser and apps.
Protect all the remote workers
Remote workers working on their PCs are very vulnerable to phishing attacks. That’s if they are working on a public network in coworking spaces. To prevent phishing attacks, you can implement BYOD (Bring Your Device) policies essential to protecting your company from phishing attacks.
Create policies that require all the employees to be encrypted and connected to your server over a VPN to prevent access to phishing sites. This way, it will be tough for an attacker to access the work emails and use them to blackmail employees in the company.
Enforce strong password policies
Passwords work very effectively to prevent unauthorized access to your documents. In this case, you should state clearly how long a single password should be used and under what conditions the password can be changed.
Then, define the allowable passwords that should be used on the computer systems. There are some passwords that are easier to crack by hackers, though they will indicate that they are strong. These include the minimum password length, special characters, and the use of numbers. It helps to create passwords that are difficult to hack.
Use multi-factor authentication
Multi-factor authentication is vital for every email account. This process requires using two or more credentials to log in to the company’s accounts. Apart from your typical password, you can link your phone to your computer for the login process.
A code will be sent to your phone that matches the one displayed on the computer screen. Still, you can use the fingerprint, a voiceprint, and facial recognition together. It’s challenging for any hacker to access your system if it’s locked with any of these three. This will prevent hackers who have compromised the passwords from gaining access to your systems.